Part 28

 

Disclosure and Inspection of Documents

 

Contents of this part

Scope of this Part Rule 28.1

Standard disclosure - what documents are to be disclosed Rule 28.2

Disclosure of copies Rule 28.3

Procedure for Standard Disclosure Rule 28.4

Requirement for Party to certify that he understands duty

of Standard Disclosure Rule 28.5

Consequence of failure to disclose documents under

Standard Disclosure Rule 28.6

Specific Disclosure Rule 28.7

Criteria for ordering specific disclosure Rule 28.8

Procedure for specific disclosure Rule 28.9

Disclosure in stages Rule 28.10

Duty of disclosure limited to documents which are or

have been in a party's control Rule 28.11

Inspection and copying of listed documents Rule 28.12

Duty of disclosure continuous during proceedings Rule 28.13

Consequence of failure to disclose documents under

specific disclosure Rule 28.14

Claim of right to withhold disclosure or inspection

of a document Rule 28.15

Restriction on use of a privileged document inspection of

which has been inadvertently allowed Rule 28.16

Documents referred to in statements of case, etc., Rule 28.17

Subsequent use of disclosed documents Rule 28.18

 

 

 

Scope of this part

28.1 (1) This Part sets out rules about the disclosure and inspection of

documents.

    1. In this Part 'document' means anything in which information of any description is recorded and 'copy' in relation to a document, means anything onto which information recorded in the document has been copied, by whatever means and whether directly or indirectly.
    2. A party discloses a document by revealing that the documents exists or has existed.

 

Standard disclosure - what documents are to be disclosed

28.2 Where a party is required by any direction of the court, to disclose

documents by way of standard disclosure, he must disclose any

documents on which he relies or intends to rely.

 

Disclosure of copies

28.3 (1) Except in accordance with paragraph (2), a party need not

disclose more than one copy of a document.

    1. A party must however disclose a copy if it contains a modification, obliteration or other marking or feature which could have a material affect on the outcome of the proceedings.

 

Procedure for standard disclosure

28.4 (1) Paragraphs (2) to (4) set out the procedure for standard

disclosure.

(2) Each party must make, and serve on every other party, a list

of documents.

(3) The list must identify the documents or categories of

documents in a convenient order and manner and as

concisely as possible.

(4) The list must indicate -

(a) those documents which are no longer in the party's control; and

(b) what has happened to those documents.

(4) It must include documents already disclosed.

 

Requirement for party to certify that he understands duty of standard disclosure

28.5 The lay party must certify in his list of documents -

    1. that he understands the duty of standard disclosure; and
    2. that to the best of his knowledge he has carried out that duty

 

Consequence of failure to disclose documents under standard disclosure

28.6 A party who fails to disclose any document on which he intends to

rely by the date that he is ordered to give standard disclosure shall

not be able to rely on or produce that document at the trial.

(Rule 26.4 deals with applications for relief.)

 

Specific Disclosure

28.7 (1) An order for specific disclosure is an order that a party shall

do one or more of the following things -

(a) disclose documents or classes of documents specified

in the order; or

(b) carry out a search for documents to the extent stated

in the order; or

(c) disclose any documents located as a result of that

search.

    1. An order for specific disclosure may be made with or without an application.
    2. An application for specific disclosure may be made at an case management conference.
    3. An application for specific disclosure may identify documents -
    1. by describing the class to which they belong; or
    2. in any other manner

(5) An order for specific disclosure may only require disclosure

of documents which are directly relevant to one or more

issues and the rule of law known as "the rule in Peruvian

Guano" shall not apply

Criteria for ordering specific disclosure

28.8 (1) When deciding whether to make an order for specific

disclosure, the court must consider whether specific

disclosure is necessary in order to dispose fairly of the claim

or to save costs.

    1. It must have regard -
    1. to the likely benefits of specific disclosure; and
    2. to the likely cost of specific disclosure; and
    3. to whether the financial resources of the party against whom the order would be made are likely to be sufficient to enable that party to comply with any such order.

(3) Where having regard to paragraph (2)(c) the court would

otherwise refuse to make an order for specific discovery it

may however make an order for specific discovery on terms

that the party seeking such order shall pay the other party's

costs of specific discovery in any event.

(4) Where the court makes an order under paragraph (3) it must

assess the costs to be paid in accordance with rule 62.xx.

(5) The party in whose favour such order for costs was made

may apply to vary the amount of costs so assessed.

 

 

Procedure for specific disclosure

28.9 (1) Each party must comply with the requirements of rule

28.4.

    1. A list of documents served by a company, firm, association or other organisation must -
    1. state the name and position of the person responsible for identifying individuals who might be aware of any document which should be disclosed; and
    2. identify those individuals who have been asked whether they are aware of any such documents and state the position of those individuals.

(3) The lay party must certify in any list of documents made following an order for specific disclosure -

    1. that he understands the terms of the order for specific disclosure and the duty to disclose documents as ordered; and
    2. that to the best of his knowledge he has carried out that duty.

(4) In the case of a list served by a company, firm, association or

other organisation the certificate must be made by the person

identified in paragraph (2)(a).

 

Disclosure in stages

28.10 The parties may agree in writing or the court may direct that disclosure or inspection or both may take place in stages.

 

Duty of disclosure limited to documents which are or have been in party's control

28.11 (1) A party's duty to disclose documents is limited to documents

which are or have been in his control.

    1. For this purpose a party has or has had a document in his control if -
    1. it is or was in his physical possession; or
    2. he has or has had a right to possession of it; or
    3. he has or has had a right to inspect or take copies of it.

(3) Where a document is no longer in the physical possession of a party, that party must state where the document then is to the best of his belief.

 

Inspection and copying of listed documents

28.12 (1) When a party has served a list of documents on any other

party, that party may inspect any document on the list, except -

    1. documents which are no longer in the control of the party who served the list; or

(b) documents for which the party claims a right to

withhold from disclosure.

    1. He must give the party who served the list written notice of his wish to inspect documents in the list.
    2. The party who is to give inspection must permit inspection not more than 7 days after the date on which he received the request.
    3. If the party giving the notice undertakes to pay the reasonable cost of copying, the party who served the list must supply him with a copy of each document requested.
    4. He must supply the copy not more than 7 days after the date on which he received the request.

 

Duty of disclosure continuous during proceedings

28.13 (1) The duty of disclosure in accordance with any order for

standard or specific disclosure continues until the proceedings are concluded.

    1. If documents to which that duty extends come to a party's notice at any time during the proceedings he must immediately notify every other party and serve a list of those documents.
    2. The supplemental list must be served not more than 14 days after the new documents have come to the notice of the party required to serve it.

 

Consequence of failure to disclose documents under specific disclosure

28.14 (1) A party who fails to give specific disclosure by the date that

he is ordered to do so shall not be able to rely on or produce

any document not so disclosed at the trial.

    1. A party seeking to enforce an order for specific disclosure may apply to the court for an order that the other party's statement of case be struck out.
    2. An application under this rule may be made without notice but shall be supported by evidence that the other party has not complied with the order.
    3. On such an application the court may order that unless the party in default complies with the order for specific disclosure within a specified period his statement of case be struck out.

(Rule 26.4 deals with applications for relief; Rule 11.16 deals with applications to set aside an order made without notice; Rule 12.13 deals with judgment after striking out.)

 

Claim of right to withhold disclosure or inspection of a document

28.15 (1) A person who wishes to claim that he has a right to withhold

disclosure or inspection of a document or part of a document

must state in his list or otherwise in writing to the person wishing to inspect the document-

    1. that he makes such claim for the document; and
    2. state the grounds on which he claims such a right.
    1. A person may however apply to the court, without notice, for an order permitting him not to disclose the existence of a document on the ground that disclosure of the existence of the document would damage the public interest
    2. Unless the court orders otherwise, an order of the court under paragraph (2) shall not be served on any other person.
    3. A person who does not agree with a claim of right to withhold inspection or disclosure of a document may apply to the court for an order that such document be disclosed or made available for inspection.
    4. On hearing such an application the court must make an order that the document be disclosed unless it is satisfied that there is aright to withhold disclosure.
    5. If a person claims that he has a right to withhold inspection of or applies for an order permitting him not to disclose the existence of a document or part of a document, the court may require him to produce that document to the court to enable it to decide whether the claim is justified.

(7) On any hearing under this rule, the court may invite any

person to make representations on the question of whether

the document ought to be withheld.

(8) This part does not affect any rule of law which permits or

requires a document to be withheld on the ground that its

disclosure or inspection would damage the public interest.

 

Restrictions on use of a privileged document inspection of which has been inadvertently allowed

28.16 Where a party inadvertently allows a privileged document to be

inspected the party who has inspected it may use it only with the

permission of the court.

 

 

Documents referred to in statements of case, etc

28.17 (1) A party may inspect and copy a document mentioned in -

    1. a statement of case; or
    2. a witness statement; or
    3. an affidavit; or
    4. an expert's report.
    1. A party who wishes to inspect and copy such a document must give written notice to the party who, or whose witness, mentioned the document.
    2. The party to whom the notice is given must comply with the notice not more than 7 days after the date on which the notice is served.

 

Subsequent use of disclosed documents

28.18 (1) A party to whom a document has been disclosed may use the

document only for the purpose of the proceedings in which it is disclosed, except where the document has been read to or by the court, or referred to, in open court; or -

(a) the party disclosing the document; or

(b) the court,

gives permission.

    1. The court may make an order restricting or prohibiting the use of a document which has been disclosed, even where the document has been read to or by the court, or referred to in open court.
    2. An application for such an order may be made -
    1. by a party; or
    2. by any person to whom the document belongs.

The following depend on statutory authority

 

Disclosure before proceedings start

28.19 (1) This rule applies where an application is made to the Court for

disclosure before proceedings have started

(2) The Court may make an order under this rule only where -

(a) the applicant and the respondent are likely to be parties

to subsequent proceedings; and

(b) if those proceedings had started, the respondent coul;d

have been ordered to disclose the documents or classes

of documents of which the applicant seeks disclosure; and

(c) disclosure before proceedings have started is desirable

in order to -

(i) dispose fairly of the anticipated proceedings; or

(ii) assist the dispute to be resolved without proceedings; or

(iii) save costs.

(3) An order under this rule must -

(a) specify the documents which the respondent must

disclose; and

(b) require him, when making disclosure, to specify any of

those documents -

(i) which he no longer controls; or

(ii) for which he claims a right to withhold inspection.

(c) specify a time and place for disclosure.

 

Orders for disclosure against a person who is not a party

28.20 (1) This rule applies when an application is made to the Court for

disclosure by a person who is not a party

(2) The court may make an order under this rule only where -

(a) the documents of which disclosure is sought are likely

directly to support the case of the applicant or adversely

affect the case of one of the other parties to the proceedings; and

(b disclosure is desirable in order to dispose fairly of the

claim or to save costs.

(3) An order under this rule must -

(a) specify the documents which the respondent must

disclose; and

(b) require him, when making disclosure, to specify any of

those documents -

(i) which he no longer controls; or

(ii) for which he claims a right to withhold inspection.

(c) specify a time and place for disclosure.